Meeting Rooms
Host your next party, banquet, reunion, seminar or business meeting at the Civic Center. We offer three meeting rooms that can be reserved for your special event or activity. The rooms are furnished with tables and chairs and can be setup as you prefer. The rooms may be rented as a single, double or triple room. The room size allows for approximately 50 people in each room, depending on the setup. A triple room would hold a maximum number of 150 people.
Amenities

• Room 103 is equipped with a small sink, refrigerator and microwave.
• Room 101 has a small sink.
**Note: Music in rooms must be approved prior to rental.**

**5013-C Non-Profit Organizations--Any Alcohol use must have prior approval of the Gallatin City Council.**
Reservation Policies

• Renters must reserve their room and date in person at the front desk.
• Paperwork including contracts, room setup, concession requests (coffee, etc.) must be completed at the time of the reservation. Also, a  fee payment equal to the cost of one hours rent must be placed at that time.
• On the day of the reservation, renters must check-in with the front desk personnel       before entering your assigned room.
• The room should be entered at your scheduled arrival time, not before.
• All items must be removed and room vacated by your scheduled exit time.
• Rentals before or after our regular business hours will be charged $100.00 per hour.
• Cancellation notices must be given within 24 hours in order to receive a full refund.
• Any preparation or cleanup time you may need should be included in your scheduled       rental hours.
• The room should be left in the same condition as when entered. In order to accomplish this, we ask that you:
      1. Place all trash in the appropriate containers
      2. All tables should be cleaned and wiped
      3. All food items which were brought into the Civic Center should be removed
      4. If the kitchen is used, it should be cleaned and all food containers, etc. which were           brought should be removed
Room Checkout
When leaving, you must check-out at the front desk.  Our personnel will inspect the room. If the room is left in satisfactory condition, your deposit will be returned. All fees for room rental, set up or concession needs must be paid at the final checkout. This must be a separate payment from the deposit.
Room Rates
Single room
 20’ x 40’ $20.00 per hour
Double room 40’ x 40" $25.00 per hour
Triple room 60’ x 40’ $30.00 per hour
A set up fee per room may be required which will be determined by staff. Minimum set up fee is $10.00 per room.
Equipment Provided

• Tables - 10 per room - 30" x 72"
• Chairs - 50 per room

Concession Needs
• Ice Tray
• Big Slam
• Coffee 12 Cup Pot
• Coffee 100 Cup Urn 		$  1.00
$  5.00
$  3.00
$10.00
Other special requests must be discussed with front desk staff.